There shall continue to be the Association called the "ROYAL COLLEGE GROUP OF '86" (hereinafter sometimes called and referred to as the “Group").
2.1 The Group accepts in toto and shall at all times act in conformity with and in furtherance of the objects of the Royal College Union as set out in Article 2 of its Constitution.
2.2 The other objects of the Group are:
2.2.1 to promote and advance the economic and general welfare of members of the Group.
2.2.2 to maintain the interest of members of the Group in the Royal College.
2.2.3 to establish and manage trusts, funds, scholarships, bursaries, etc. for any of the purposes set out above.
Any past student of the Royal College or Royal Junior School who belongs to anyone or more of the following categories shall be eligible for membership of the Group:
3.1 Any student who entered Grade I of the Royal Junior School in or during the academic year 1974.
3.2 Any student who entered the Royal Junior School in or during any academic year subsequent to 1974 and joined the grade to which the batch of students referred to in Article 3.1 belonged in that year.
3.3 Any student of Grade V of the Royal College in or during the academic year 1978 (the year in which Royal College and Royal Junior School were amalgamated).
3.4 Any student who entered the Royal College in or during any academic year subsequent to 1978 and joined the grade to which the batch of students referred to in Article 3.3 belonged in that year.
3.5 Any student who entered Grade VI of the Royal College in or during the academic year 1979 (including those students who had qualified to do so in either the Royal College Grade VI Entrance Examination or the Grade V Scholarship Examination).
3.6 Any student of Grade X of the Royal College in or during the academic year 1983 and/or sat for the General Certificate in Education (Ordinary Level) Examination as a student of Royal College in the year 1983.
3.7 Any student who entered Grade XI of the Royal College in or during the academic year 1984 / 1985.
3.8 Any student of Year 13 (Grade XII) of the Royal College in or during the academic year 1985 / 1986 and/or sat for the General Certificate in Education (Advanced Level) Examination as a student of Royal College in the year 1986.
Membership of the Group shall be of the following categories:
4.1 Ordinary Membership
Any person eligible for membership of the Group as provided in Article 3.0 hereof may be admitted as an Ordinary Member on payment of a membership fee of Rs. 100.00. Such membership shall terminate after a period of five years from the date of admission and may be renewed on the same terms for a further period of five years.
4.2 Life Membership
Any person eligible for membership of the Group as provided in Article 3.0 hereof may be admitted as a Life Member on payment of a membership fee of Rs. 1,000.00.
5.1 Every application for membership shall be on the relevant form and may be accompanied by the proper fee payable for the category of membership sought by the applicant.
5.2 Every application shall be tabled at a meeting of the Executive Committee of the Group which is hereby empowered to:
5.2.1 admit the applicant as a member in the proper category; or
5.2.2 refuse to admit the applicant as a member without assigning any reason therefor; or
5.2.3 call for any further information which it deems necessary or relevant for a proper consideration of the application.
The Secretary of the Group shall:
6.1 issue to each member of the group a membership card;
6.2 maintain a Register of Members according to the respective categories.
7.1 Any member may be suspended or expelled from membership by a resolution therefor previously approved by the Executive Committee and passed by a two-thirds majority of those present and voting at a Special General Meeting of the Group. Provided that before a resolution for the suspension or expulsion of a member is tabled at the Special General Meeting, the member who is to be suspended or expelled shall be afforded an opportunity of showing cause in writing as to why he should not be either suspended or expelled as the case may be.
7.2 The Executive Committee of the Group may appoint a Disciplinary Committee to investigate the conduct of such member and submit a report thereon to the Executive Committee.
7.3 A member suspended from membership shall not during the period of suspension enjoy or exercise any of the privileges of membership.
8.1 The Executive Committee of the Group shall comprise the following Office Bearers:
8.1.1 Elected Members
8.1.1.1 The President
8.1.1.2 The Vice President
8.1.1.3 The Secretary
8.1.1.4 The Assistant Secretary
8.1.1.5 The Treasurer
8.1.1.6 The Assistant Treasurer
8.1.1.7 Fifteen Committee Members
8.1.2 Ex-officio Members
8.1.2.1 The Immediate Past President
8.1.3 Members Co-opted to the Committee
The Executive Committee shall have the power to co-opt any other members with specific expertise, whom it may consider necessary, into the Executive Committee to assist its affairs.
9.1 Any member who is qualified to be elected as an office bearer of the Group may be nominated as a candidate for election to a specified post as hereinafter provided.
9.2 Any two members of the Group may submit a nomination paper proposing the name of not more than one candidate for election to the posts set out in Articles 8.1.1.1 to 8.1.1.6 hereof and not more than five candidates for election to the posts set out in Article 8.1.1.7 hereof.
9.3 Each nomination paper shall:
9.3.1 be substantially in the form set out in the Schedule hereto; and
9.3.2 contain the name, address and membership number of the candidate and the name, address and membership number of the Proposer and Seconder; and
9.3.3 be signed by the Proposer and Seconder and also by the candidate indicating his consent to be nominated.
9.4 One nomination paper shall be used to nominate only one candidate for one post.
9.5 No member shall be nominated for more than one post at an election.
9.6 All nomination papers shall be delivered to the Secretary of the Group on or before the date fixed for the handing over of nomination papers.
9.7 The Executive Committee of the Group shall fix the date for the handing over of nomination papers.
9.8 Such nomination papers shall be submitted to an Election Committee consisting of the President, Secretary, Treasurer and Immediate Past President of the Group who shall reject any nomination paper which is not in conformity with the provisions herein contained. The decision of the Election Committee is final.
9.9 If more than one valid nomination in respect of the posts set out in Articles 8.1.1.1 to 8.1.1.6 hereof and more than five valid nominations in respect of the posts set out in Article 8.1.1.7 hereof have been tendered an election shall take place. Voting at such election shall be by a show of hands.
9.10 Only members whose nomination papers have been accepted by the Election Committee as set out hereinbefore shall be entitled to stand for election, but any member may withdraw his candidature at the Annual General Meeting.
9.11 Only members who are not in arrears of membership fees may vote at an election.
10.1 The Executive Committee of the Group shall meet at least once in two months and shall be summoned by the Secretary by giving at least seven days notice thereof; Provided that if the President so directs a meeting of the Executive Committee shall be held at shorter notice.
10.2 The Executive Committee of the Group shall regulate the procedure to be followed at its meetings and may for that purpose make such standing orders as it may consider necessary.
10.3 The quorum for a meeting of the Executive Committee of the Group shall be five.
10.4 The Secretary of the Group shall maintain a separate Minute Book and record the proceedings of every meeting of the Executive Committee.
11.1 The management and administration of the finances and affairs of the Group shall unless otherwise specifically provided for herein be vested in the Executive Committee of the Group.
11.2 In addition to the powers and duties vested in the Executive Committee of the Group elsewhere herein and without prejudice to the generality of the powers in Article 11.1 hereof it shall have the following powers and duties:
11.2.1 to appoint any committee or committees for such purpose or purposes as it may consider necessary; and
11.2.2 to embark on any projects or activities which it may consider to be in the interests of the Group or for the advancement of any of the objects of the Group; and
11.2.3 to raise funds to be utilized for such purpose or purposes as it may consider necessary and to specify as to what moneys shall be utilized for what purpose; and
11.2.4 to prepare and submit for tabling at each Annual General Meeting an Annual Report for the Year ending the 31st day of December of the previous calendar year; and
11.2.5 to take such action as it may consider necessary to attain the objects of the Group.
12.1 The Financial Year of the Group shall be from 1st January to 31st December of each calendar year.
12.2 The Treasurer of the Group shall collect and keep a true and proper account of the finances of the Group and shall maintain the necessary books of accounts for that purpose.
12.3 The funds of the Group shall ordinarily be kept in deposit in a Bank or Banks to be decided upon by the Executive Committee of the Group unless otherwise directed by the Executive Committee of the Group.
12.4 The Bank account of the Group shall be operated by the President or Secretary and the Treasurer of the Group and the Bankers Cheques drawn on the account of the Group shall be signed by the Treasurer and Countersigned by the President or Secretary of the Group.
12.5 The Treasurer of the Group shall prepare and submit to the Executive Committee of the Group a Statement of Accounts in respect of the financial year not less than one week prior to the date of the Annual General Meeting.
13.1 The Annual General Meeting of the Group shall ordinarily be held in the month of January in each year Provided that the Executive Committee may in special circumstances fix the Annual General Meeting for an early date thereafter as is reasonably possible.
13.2 Not less than one week's notice of the Annual General Meeting shall be given to the members of the Group.
13.3 The Agenda of the Annual General Meeting shall include inter alia the following items:
13.3.1 Adoption of the minutes of the previous Annual General Meeting; and
13.3.2 Adoption of the accounts for the Financial Year concluded; and
13.3.3 Election of President and other Office Bearers of the Group; and
13.3.4 Resolution of which not less than Fourteen (14) days notice in writing shall have been given by the Secretary.
14.1 A Special General Meeting of the Group shall be summoned by the Secretary of the Group upon a decision of the Executive Committee of the Group or upon a written requisition made by not less than 50 members and stating the purpose for which the meeting is to be summoned.
14.2 Not less than Fourteen (14) days notice of a Special General Meeting shall be given to the members of the Group and the Secretary of the Group shall set out in the notice the purpose for which such meeting is to be summoned.
14.3 Only the item/s of business set out in the notice shall be transacted at a Special General Meeting.
15.1 The President, or in his absence the Vice President, or in his absence the Immediate Past President or in their absence a member of the Group elected by the members present shall preside at an Annual or Special General Meeting of the Group.
15.2 Voting at an Annual or a Special General Meeting shall ordinarily be by a show of hands and in the event of an equality of votes the matter in issue shall be decided by the casting vote of the person presiding at such meeting.
15.3 Every point of order and the interpretation to be placed upon any Article hereof shall be decided by the person presiding and his decision shall be final and conclusive for the purpose of the meeting.
15.4 The Quorum for an Annual or a Special General Meeting shall be 75.
15.5 An Annual or a Special General Meeting which cannot be held for want of a quorum shall be adjourned for a specified date.
15.6 An adjourned Annual or Special General Meeting shall be held on the due date notwithstanding the absence of a Quorum.
15.7 The Secretary of the Group shall maintain a separate Minute Book and record therein the proceedings of every Annual or a Special General Meeting.
16.1 Any amendment to this Constitution by way of addition, alteration, omission, or otherwise shall only be effected by a resolution thereto previously approved by the Executive Committee and passed by a two-thirds majority of those present and voting at a Special General Meeting of the Group.
16.2 Not less than twenty-one (21) days notice of a Special General Meeting under Article 16.1 shall be given to members by the Secretary of the Group.
Where no specific provision has been made herein in respect of any matter which may arise at a meeting of the Executive Committee of the Group or any Annual or Special General Meeting of the Group, it may be decided by a majority vote of the members present and voting at any such meeting and in the event of an equality of votes by the casting vote of the person presiding.